Workflow steps

Pre-requisites for getting the episode completed:

• Interviewee bio
• Edited Episode audio
• Edited Episode transcript (for deaf and deafblind)
• Dr Pam’s intro and outro
• Runsheet for what Adverts to include

Setup Zoom meeting

• Zoom meet settings need to be: auto record, set to cloud, people can join anytime
• Once interview finished, wait for recording to process
• Download the RAW audio files from Zoom as a backup (“RAW” folder)

Descript

• Create new audio Project in “Interviews” folder “Episode x - Interview with <Name>”
• RAW interview file - Import audio from Zoom into Descript directly (or download and import each speaker audio separately)
  • Select “Transcribe”
  • add speaker labels <v Dr Pam>nospace
  • Edit transcript
  • At end of audio get rid of “anything else” question (if this makes sense)
• Apply Studio Sound (if necessary, otherwise skip this step)
• Move Interview from “Interviews” folder into “Interviews\Edited interviews” folder
• In “Template-Projects” folder - Duplicate appropriate project template then Move it to “Episodes\In Progress” folder - re-name to “Episode x - Interview with <Name>”
• From the “Interviews\Edited interviews” folder - Open edited interview then copy text & paste edited interview audio (do not transcribe) below “Interview” marker
• Make sure background music in correct place (in Layer)
• Double-check title of entire script is “Episode x -Interview with <Name>”
• Rename the “Interview” marker in the Transcript to “Interview with <Name>”
• Move Interview from “Interviews\Edited Interviews” to “used-in-a-script” folder
• add Dr Pam’s intro, transcribe and edit
  • adjust audio boundaries on timeline (insert gap, make sure audio in full for each section)
• add Dr Pam’s outro, transcribe and edit
  • adjust audio boundaries on timeline (insert gap, make sure audio in full for each section)
• Open interview from “Interviews\Edited Interviews\Used-in-a-script”
  • Check Markers are properly labelled
• Publish - Export - subtitles - edit Episode in Librewriter (check <v speaker> tags)
  • Name vtt file “Episode x - Interview with <Name>”
  • Run Auto-tag py script (to add the speaker labels that are missing in vtt file)
• Publish - Export - audio mp3 - name it EditedInterview
  • include markers
  • check size of audio is less than 135 MB (pinecast plan limit)

test-Podcast-Episodes folder

• Place edited audio and transcripts into that folder

Produce time/text markers for Pinecast show notes section

• Upload edited audio to https://mp3chapters.github.io/
• Copy markers
• paste into pinecast Episode Notes (see below), or keep a copy of these for later

Pinecast

• Title “Interview with … "
• Upload audio mp3
• tick “don’t upload art work”
• Choose 1st of Month 12:01 AM
• Get rid of Episode Notes title
  • Paste show notes (interviewee bios)
  • Paste Text Markers (2 spaces at end of line)
  • Add Footnote credits
• tick link to transcript
• tick link to tip jar
• Save Episode
• Upload episode transcript file
• Speaker A - go into edit mode on transcript text, and change Speaker A combo box to the correct speaker

After Episode has been published (after 8 hours)

• check Apple podcasts (markers good ?)
• check DRNZ website (episode on episode lists page ?)